Board pack software compiles all the information needed into a digestible investigate this site and accessible file that directors can access via their laptops, tablets, or phones. This removes the need for board members to utilize unsecure channels such as email to communicate with one the other, and also ensures that all documents are in the most up-to-date version. If an amendment or new report needs to be added the report can be added in the board pack instantly and every user will receive a real-time notice informing them that the changes were made.
It’s tempting to include as much information into your board’s agenda as you can to comply with regulations and to add benefits when planning for a meeting, however, this could confuse and overburden board directors, who require clear, concise and readable reports. The best boards balance strict compliance and delivering value to the company by using templates, and incorporating well-organized information, adhering to precise language and avoiding excessively technical content.
The chair of the board has the ultimate responsibility for contents of a board package and should be the one taking the lead over ensuring the content is pertinent and useful. Board members are busy and might not have the time to read and absorb a board’s contents in two weeks. The ideal deadline for submitting board papers is around 7-10 days, which gives board members ample time to absorb and read the contents prior to the meeting.
